Florida Center for Library Automation
Advisory Board Meeting Minutes
September 27, 1995

This meeting was held in Tallahassee, Florida.

Those present were:

  • Anne Marie Allison, UCF;
  • Mike Armstrong, BOR;
  • Dale Canelas, UF;
  • Jim Corey, FCLA;
  • Andrew Farkas, UNF;
  • Sam Fustukjian, USF;
  • Nicholas Gaymon, FAMU;
  • Carolyn Gray, FGCU;
  • Richard Madaus, CCLA;
  • Charles Miller, FSU;
  • Larry Miller, FIU;
  • Connor Tjarks, FAU;
  • Helen Wigersma, UWF; and
  • Barratt Wilkins, State Library.
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    1. The agenda was agreed upon.

    2. There were no corrections to the last meeting minutes. (January 18, 1990).

    3. Jim Corey presented the Director's report and distributed two handouts. Included in his report were the status of the recommendations of the Joint Technical / Public Services Committee and the Electronic Collections Committee. Also included were data of on-line transactions. He also reported on the requirement by the IRC to revise the Strategic Plan.

    Action: By the end of the November 1-2, 1995 meeting of the Joint Technical Services / Public Services and the November 3, 1995 meeting of the Electronic Collections Committees suggestions for revisions to the Five Year Plan should be developed by the members of the three committees. The committees should give special consideration to activities in the two year time period beyond the 1998/99 end of the curren plan, i.e. to fiscal years 2000/01. They should reach consensus on issues or ideas, prioritize these and present these to the Advisory Board. Because of the time element, work will have to be done by telephone and e-mail. Focus should be global for libraries in the SUS and general, not overly specific. These recommendations should be made available to the SUS University Library Directors who will review, approve and submit to the FCLA Director within one week for use in revising the Five Year Plan which is due at the BOR by December 1, 1995.

    4. Dale Canelas presented the report of the Electronic Collections Committee which has been working on a way to add more titles in a year of budget cuts. The Committee is also working on a procedure for deselection should that become necessary in this or future fiscal years.

    Action: Each library should send its budget figures to the ECC chair for planning purposes.

    5. Jim Corey demonstrated new LUIS searching enhancements for accessing full text soon to be available to all library users. The demo showed the need for public PCs. Journals to be available initially will be high-use undergraduate-type journals and periodicals.

    6. Jim Corey then presented guidelines on how the FCLA allocation for equipment might be used. Each library must submit a proposal to FCLA with details of what it plans to purchase before funds are distributed. Funds should be used mostly for public users, not solely to upgrade staff equipment.

    7. Jim Corey announced he would convert the FCLA gopher to a web server (on a NERDC UNIX machine) and the address of FCLA's home page will be: http:/www.fcla.ufl.edu.

    8. Helen Wigersma distributed the report of the Technical Services Planning Committee. The Committee asked for clarification of its charge.

    Action (A): It was agreed that their charge included both SUS wide library issues as well as FCLA technical services issues and that the Committee is not restricted only to FCLA activities.

    Action (B): Dale Canelas, Larry Miller and Carolyn Gray will make plans using e-mail to prepare for a meeting of the Joint Committees and ECC to reach a clear understanding of the charges to the three committees. These plans may result in the proposal of a one or two day workshop with the possibility of the SUS library directors attending at the end to hear the recommendations.

    Action (C): It was further agreed by the Advisory Board there was "no conflict" between the issues referenced in the Technical Services Committee report item number 2.

    9. Larry Miller presented a report on work of the Public Services Committee including efforts toward expedited interlibrary loan. Copies of the report are to be mailed to the Advisory Board. No action was taken.

    10. Jim Corey briefly commented on possible ways to assess user satisfaction with FCLA service. He asked to be informed of any comments on LUIS that arise in any SUS library surveys of users.

    11. The next meeting will be in September or October, 1996 in Tallahassee.

    12. Barratt Wilkins briefly reported on the work of the Florida Library Network Council and the Distance Learning Network Council. They are looking into possible statewide database licenses and possible statewide access to First Search.