Proposed Implementation Schedule
|
Dates |
Customer Staff Tasks) |
Conversion Tasks (Vendor and Customer) |
Training, Installations, and Consultation by Vendor |
|
Jan 2002 |
-Sign contract -FCLA sets up test server and Demo/training database |
-Installation of Aleph 14.2 on test server |
|
|
Jan–Feb 2002 |
-Meetings at FGCU, UF, UNF, UWF -Finalize concensus config decisions: Library, Sublibrary, Status, etc… |
-Kickoff Meeting, System Analysis and Conversion Analysis for FCLA |
|
|
Feb-Mar 2002 |
-Select subset for P1Ls test files -Package staff client (read-only) for conversion testers |
- Extract subsets (100,000 bib each) - Load 1st Subset |
-System administration training -Systems librarian training I -CAT I&II training for FCLA |
|
Apr-May 2002 |
-Make initial indexing decisions; begin configuring system * -Conversion specs to Vendor |
Review iterations of test files; |
-Kickoff; Systems Analysis; Conversion Analysis for P1Ls -Searching and Client navigation training for conversion testers |
|
Jun-Jul 2002 |
-Begin reporting and resolving problems encountered in testing. -FCLA begins backing up Aleph tables |
-Load 2nd Subset -Review iterations of test files; check-off on spec; resolve problems |
-ACQ/SER I&II Training for FCLA |
|
Jul Sept 2002 |
-Reporting and resolving problems encountered in testing. |
- Send Full Load P1Ls conversion specifications and files to Vendor -1st Full Load on Production Server -Review iterations of test files; check-off on spec; resolve problems |
-CIRC/CR/ILL Training for FCLA -WWW customization training for FCLA -API training for FCLA |
|
Aug-Nov 2002 |
-Patron data file test loads (PLIF) -Production batch loaders -Bursar extracts -Genload for Aleph? -Test/develop reports |
Patron file extract & test load |
|
|
Oct 2002 |
-Start Web OPAC design * -Test in-house loading -General practice and testing -Test restore from backup |
Load 3rd subset -Review iterations of test files; check-off on spec; resolve problems |
|
|
Nov 2002 |
-FCLA installs production server – requires 4-5 weeks |
-Installation of Aleph 15.2 Beta on production server |
|
|
Dec 2002 |
-Adjust configuration tables -Convert Subset 3 to 15.2 |
-System Librarian training II -FCLA training on Aleph 15.2 |
|
|
Jan 2003 |
-Begin reporting and resolving problems encountered in testing of 15.2 features |
2nd Full Load -Review iterations of test files; check-off on spec; resolve problems |
-Install Aleph 15.2 on production server |
|
Feb-Mar 2003 |
-Complete Web OPAC design* |
-Send Final P1Ls conversion specifications to Vendor |
-Start Functional training for P1Ls: CAT, CIRC, ACQ, SER, ILL, CR |
|
Apr 2003 |
-Final CIRC table testing -Final system configuration -Retest all loaders for 15.2 -Build test databases for Functional Use Test -Begin Functional Use Test |
- Load 4th Subset -Review iterations of test files; check-off on spec; resolve problems -Sign off on P1Ls record conversion |
-Table consultation -P1Ls begin internal staff training |
|
May Jun 2003 |
-Close NOTIS to updates as cataloging, acquisitions, serials control, and circulation data is extracted. -Move to production use of Aleph for all functions at P1Ls |
Extract full files and load P1Ls data on production server |
-Vendor staff on site for STP |
|
July 2003 |
-Complete functional use testing -Conduct response time test and system availability test -Operational Acceptance by P1Ls |
Check-off on specifications and loads; resolve identified problems |
NOTE: The details in Phases 2 and 3 are subject to change based on experience gained in Phase 1.
PHASE 2 LIBRARIES (P2Ls) – FAMU, FSU, USF
|
Dates |
Customer Staff |
Conversion Tasks (Vendor and Customer) |
Training, Installations, and Consultation by Vendor |
|
July 2003 |
-Select subset for P2Ls test files -Package staff client (read-only) for conversion testers |
- Extract subsets (100,000 bib each) - Load 1st Subset |
-Kickoff; Systems Analysis for P2LS |
|
Aug-Sept 2003 |
-Meetings at FAMU, FSU, USF -Develop Conversion specs |
Review 1st Subset files |
-Conversion Analysis for P2LS -Searching and Client navigation training for conversion testers |
|
Oct 2003 |
-Conversion specs to Vendor |
-Load 2nd Subset |
|
|
Nov 2003 |
-FCLA begins backing up Aleph tables |
-Review2nd Subset; check-off on spec; resolve problems - Send Full Load P2Ls conversion specifications and files to Vendor |
|
|
Dec 2003 |
-Reporting and resolving problems encountered in testing. |
-1st Full Load on Production Server -Review 1st Full Load; check-off on spec; resolve problems |
|
|
Jan 2004 |
-Patron data file test loads (PLIF) |
Patron file extract & test load |
|
|
Feb 2004 |
- Start Web OPAC work-Test in-house loading -General practice and testing |
Load 3rd subset -Review 3rd subset; check-off on spec; resolve problems |
-Start Functional training: CAT, CIRC, ACQ, SER, ILL, CR |
|
Mar 2004 |
2nd Full Load -Review 2nd Full Load; check-off on spec; resolve problems |
||
|
Apr 2004 |
- Complete Web OPAC work-Final system configuration -Build test databases for Functional Use Test and begin Functional Use Test |
-Send Final P2LS conversion specifications to Vendor |
-P2LS begin internal staff training |
|
May 2004 |
-Final CIRC table testing |
- Load 4th Subset -Review 4th Subset; check-off on spec; resolve problems -Sign off on P2LS record conversion |
-Table consultation |
|
Jun 2004 |
-Close NOTIS to updates as cataloging, acquisitions, serials control, and circulation data is extracted. -Move to production use of Aleph for all functions at P2LS |
Extract full files and load P2LS data on production server |
-Vendor staff on site for STP |
|
July 2004 |
-Complete functional use testing -Conduct response time test and system availability test -Operational Acceptance by P2LS |
Check-off on specifications and loads; resolve identified problems |
PHASE 3 LIBRARIES (P3Ls) – FAU, FIU, UCF
|
Dates |
Customer Staff |
Conversion Tasks (Vendor and Customer) |
Training, Installations, and Consultation by Vendor |
|
July 2004 |
-Select subset for P3Ls test files -Package staff client (read-only) for conversion testers |
- Extract subsets (100,000 bib each) - Load 1st Subset |
-Kickoff; Systems Analysis for P3LS |
|
Aug-Sept 2004 |
-Meetings at FAU, FIU, UCF -Develop Conversion specs |
Review 1st Subset files |
-Conversion Analysis for P3LS -Searching and Client navigation training for conversion testers |
|
Oct 2004 |
-Conversion specs to Vendor |
-Load 2nd Subset |
|
|
Nov 2004 |
-FCLA begins backing up Aleph tables |
-Review2nd Subset; check-off on spec; resolve problems - Send Full Load P3Ls conversion specifications and files to Vendor |
|
|
Dec 2004 |
-Reporting and resolving problems encountered in testing. |
-1st Full Load on Production Server -Review 1st Full Load; check-off on spec; resolve problems |
|
|
Jan 2005 |
-Patron data file test loads (PLIF) |
Patron file extract & test load |
|
|
Feb 2005 |
- Start Web OPAC work-Test in-house loading -General practice and testing |
Load 3rd subset -Review 3rd subset; check-off on spec; resolve problems |
-Start Functional training: CAT, CIRC, ACQ, SER, ILL, CR |
|
Mar 2005 |
2nd Full Load -Review 2nd Full Load; check-off on spec; resolve problems |
||
|
Apr 2005 |
- Complete Web OPAC work-Final system configuration -Build test databases for Functional Use Test and begin Functional Use Test |
-Send Final P3LS conversion specifications to Vendor |
-P3LS begin internal staff training |
|
May 2005 |
-Final CIRC table testing |
- Load 4th Subset -Review 4th Subset; check-off on spec; resolve problems -Sign off on P3LS record conversion |
-Table consultation |
|
Jun 2005 |
-Close NOTIS to updates as cataloging, acquisitions, serials control, and circulation data is extracted. -Move to production use of Aleph for all functions at P3LS |
Extract full files and load P3LS data on production server |
-Vendor staff on site for STP |
|
July 2005 |
-Complete functional use testing -Conduct response time test and system availability test -Operational Acceptance by P3LS FINAL ACCEPTANCE |
Check-off on specifications and loads; resolve identified problems |