1989 FCLA Jt Mtg (plan)

Notes For FCLA Users Group Meeting - 1989

FCLA Users Group Meeting 1988

A. Circulation Implementation Operational: UF, USF, UNF, FSU-Law, UWF Operational by 7/1/88: FIU (next week), FAU Operational by fall, 88: FAMU Planned for end of 88/early 89: FSU, UCF

B. MFHL Phase 1: loading of LAMBDA display data is end development; projected completion data June. Phase 2: loading MARC records awaiting update on NOTIS' development schedule. VITLS has displaced it in the NOTIS priorities. Phase 3: Display of LUIS data from MARC data: waiting NOTIS development

C. LUIS Menu Now operational at all terminals Remote/Dial-in: enter LUIS rather then an LU transaction; enter database choice, can enter MENU from any screen Autologon: enter MENU from any screen; doesn't timeout; should we disallow MENU from autologged terminals?

D. NOTIS 4.5 Course Reserve, Bill and Fine Records, NOFA fixes, VITLS, Keyword/Boolean, New Tag Table (update #15) FCLA will proceed with caution in implementing 4.5 due to our experience with 4.4 and NOFA. There are no deadlines we must meet with 4.5 as there was with 4.4. Estimated fall implementation.

E. Keyword/Boolean FCLA has been testing the currently released version which has proved to be somewhat costly to operate. NOTIS 4.5 will have a vastly improved version which we will test in the summer and fall. The current FCLA EDP budget will not cover cost of K/B; will just barely cover the costs of LUIS now (March hit peak 8.6 million transactions @ average 1.3/transaction or $111,00). 1987/88 costs for CICS are approximately $1,000,000. Storage costs are running $500,000 and are increasing. Other EDP expenses are about $500,000 also.

F. FCLA Adaptations to NOTIS Tag tables -- reflect OCLC data and more current than NOTIS Messages/LUIS screens/FUND record (acq.) screen Institution name on LUIS screens Load software/ONI Table management

G. Five-Year Plan 1. Continue NOTIS 2. Continue RLG 3. Keyword/Boolean 4. Union index (will begin in 88/89) 5. Alternate cataloging 6. Cross-database circulation 7. Linking to other systems 8. Document delivery 9. Mounting reference databases (ERIC) The plan was organized to level the budget increase being requested across the five years from 89/90 - 93/94.

H. PEPC Study The Post Secondary Education Planning Commission was ordered by the legislature to study FCLA's mission and recommend what its objectives should be. The commission of lay-people conducted surveys, held hearings, hired independent consultants, and interviewed most of the relevant players in the state. Their report recommends, essentially, that FCLA concentrate on automating the libraries within the SUS.

ACTION NOTES from 1988 JOINT MEETING

1. Equipment issues: A. RLG is phasing out the Zentec terminals. The Zenith devices are the only ones being supported by RLG now. PCs will eventually replace Zentecs but they may not be IBM compatible.

B. Several libraries reported having recurring maintenance problems with the older Telex 078 and 080 terminals.

Action
1) FCLA Equipment Committee needs to discuss problem.
2) A Liaison meeting is needed to discuss equipment related problems.

 2. Training needs: A. Need centralized workshops at the functional level (LUIS, Acquisitions, Circulation) to allow cross-pollination of ideas on workflow, paper reduction possibilities, staffing changes and task re-assignments, and other issues which affect efficient use of NOTIS and effective library operations.

B. Need site-visits to cover:

1) Advanced LUIS training
2) Technical services access for public services staff
3) NOTIS as an integrated system--provide all staff with an overview of the entire system now that most libraries are using or are about to begin using all of the subsystems.

Action: FCLA user services staff plan a series of centralized workshops and site visits to accomplish the above objectives.

 3. Documentation needs: A. Information on all of the changes coming in new releases needs to be disseminated in a timely fashion.
B. The LUIS manual developed by FSU needs to be updated and re- distributed.

Action:
FCLA User services staff will take responsibility for achieving the above objectives.

4. Communications:

A. The online EM file needs to be better utilized by all liaisons, committee, and subcommittee members.

Action:
1) FCLA User services staff will develop and disseminate new instructions for using EM.
2) Library staff will take action internally to either: a) require all parties to use EM or
b) assign individual(s) responsibility to monitor EM for all parties

5. FCLA Action Items:

Completed A. Resolve OCLC #03741824 problem by contracting with SOLINET for printouts.

In process B. Fix bug that allows items records to be attached to deleted copies or more than one item record to be attached to single-volume works.

Completed C. Replace LCCN in tech services holdings display with OCLC # to facilitate cataloging and acquisitions workflow.

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