RECOMMENDATIONS OF THE FCLA JOINT COMMITTEE

August 30-31, 1994

I. FCLA WORK PLAN

The following lists reflect the prioritization of enhancements that resulted from the deliberations of the Joint Meeting of the Committees of Liaisons, Public Services and Technical Services representatives.

VOTES: n1/n2
Where: n1 = Superdots n2 = Dots

A. FIRST TIER: TOP SIX SUPERDOTS
  1. LUIS Course Reserve indexes. 8/11
  2. LUIS Download and Print (including the SEND function). 8/9
  3. Indexes for order, fund, invoice, and vendor records. 7/8
  4. KWB of bibliographic records in TechMode. 6/9
  5. Automatic claiming of new headings from the LC Authority Resource File. 5/8
  6. Implement the LUIS call number browse with display shelflisting data TechMode. 5/6
B. SECOND TIER
  1. InterLibrary Loan/CIRC Module. 3/11
  2. Online call number counting function. 2/6
  3. Indexes (with Boolean) for Copy Holdings records. 2/4
  4. Ad hoc online reports (with ability to print). 2/3
  5. Switch from a TechMode to LUIS view of a record. 2/3
  6. Fund record improvements. 1/4
  7. Allow multiple truncations in a single keyword search. 1/4
  8. New title status code with action date and online index. 1/2

II. ADDITIONAL RECOMMENDATIONS

A. Authorization for at least one joint meeting per year of the Public and Technical Services Committees and Liaisons. Early November was found to have the fewest conflicts with other institutional and professional commitments.

B. Authorization for the Public and Technical Services Committees and the Liaisons group to meet separately on an ongoing basis between Joint Meetings to serve better their advisory role to the directors and FCLA.

C. Formulation of an Ad Hoc Workgroup on Acquisitions and Serials Control to document functional requirements, to identify and evaluate existing systems, and to develop recommendations for a course of action leading to satisfactory implementation of systems to support these two library functions. Besides the traditional features of acquisitions and serials control, the workgroup should address detailed requirements for new features such as Electronic Data Interchange (EDI), the role of client/server architecture with particular attention to which functions should reside on the client and which on the server, and the role of a distributed database architecture in which PC clients would be connected to in-library servers which in turn would be connected to NOTIS, i.e., a three tier configuration. In a three- tier configuration, the nature and degree of the connection to NOTIS should be precisely specified.

All thirteen libraries should be represented on the workgroup. Is composition should represent administrative, operational and systems perspectives of these functional areas of library services.

D. Purchase of the Library of Congress Name Authority Pre-1994 Backfile (at a one-time cost of approx. $11,715) to be loaded into the LUIS Authority Resource File. A source of funding needs to be identified. It is anticipated that the savings in staff time and OCLC costs for exported authority records will eventually cover the costs for this file. <N.B. FCLA is already acquiring the current, monthly updates to the NAF and has been retaining all NAF records online since January 1994.>

E. Use of the FCLA gopher to improve dissemination of information by archiving meeting agendas and minutes of FCLA and appropriate SUS groups such as the FCLA Advisory Board, the SUS Library Directors, the Joint Committee, and the SUS Electronic Collections Committee.

Prepared by Michele Dalehite
September 22, 1994