Attendees:
Grady, Barry, Janice, Rosann, Mark, Sherry, Pam, Shixing, John, Michele, Martha
Absent:
Margaret
Committee Name:
Grady announced that the groups name was being
changed to the University Digital Library
Review Committee to reflect the broader scope
of the project and to encompass all library
operational areas not just the traditional udl
functions.
John expressed concern about the use of the term DL. Based on his conversation with Erich Keese, John leans toward separation of digitization from rest of udl. The committee, however, sees digitization as a subset of entire system. Grady sees a requirement to move the entire library toward electronic delivery.
Minutes: Continue to do them in same way as done for first meeting.
Communications: The ftp server is for the use of the committee and allows quick posting; the FCLA web page is more for communication with others in the libraries. Draft materials will be available in editable form; final copy in pdf.
Concerns in the libraries: Right now everyone is centered on the present and getting today's crisis met; there is seen to be no time to think about the future. Some concern about the time frame was expressed and whether this group is moving either too fast or not fast enough. Directors see a need to try to put a monetary estimate together for purposes of laying the groundwork on budget requests, otherwise the money won't be there in a reasonable time period after the committee's decisions are made.
Available rfps: LoC, Purdue, Illinois, Minnesota.
Acquisitions (handout #2) - divided and assigned subfunctions to subcommittee members who all accepted their assignments. Have not had a face-to-face meeting. Waiting for this committee to set time lines.
Systems Admin - haven't called a meeting; waiting for Directors to inform members of the networking group that they have been appointed and what their charge is. Martha will check with Dale on whether or not networking group has been formally created and then this group will become the Systems Admin. subcommittee as well.
Add system support, documentation, vendor performance, etc. to this subcommittee's charge.
Cataloging & Authorities (handout 3) - enough members were at the Authorities Subcommitte meeting held at the Joint Meeting so they were able to meet for lunch. Have already started to define mandatory, high, high-high, etc. but the lmsRC expressed some concern that this is premature and may not be something we want vendors to know at this point.
Circulation (handout 4) - had a conference call to discuss subfunction list. Some items were added.
Collection Maintenance (handout 5) - small group, sort of a catch- all. Extensive discussion of relationship of digitization and preservation to the udl with the result being that lmsRC wanted this function kept in the plan. Sherry suggested that Gail Clement be added to the subcommittee. Michele offered Elaine as a consultant to the subcommitte if needed.
ILL - will meet December 16 at FCLA. Waited till after this lmsRC meeting to get direction.
OPAC/Gateway - will operate via email primarily. Reviewing RFPs. Pam asked for representation from all universities. Rita Pellen is working with the PSPC to get names from everyone.
Serials - Identifying subfunctions and trying to assign them to subcommittee members. Want standardization of format of generated documents.
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There was general discussion of how to structure both the RFI and RFP.
Brainstorming:
Tasks to perform:
Question:
How do we assess FCLA system?
Subtasks for Task 1:
SUS profile (current, expected)
Assumptions/Givens
Will need to develop a list of definitions.
Will need to develop more assumptions/givens.
Need the Branch Campus and Branch Libraries Profiles.