Call to Order: The Aleph Implementation Steering Committee conference call of Wednesday, May 15, convened at 3:05 p.m. Presiding co-chair was Kathy Hoeth (FGCU). Members of the committee present included Barry Baker (UCF), Sherry Carrillo (FIU), Jim Corey (FCLA), John Hein (UNF), Sheila Hiss (NFCC), Kathy Hoeth (UF), Kristin Kubly (FCCJ), Richard Madaus (CCLA), Debra Sears (State Library), and Colleen Thorburn (TCC). Rich Bennett (UF) attended for Martha Hruska (UF). Guests were Ann Armbrister (CCLA), Lisa Close (CCLA), Diann Davis (CCLA), Brenda Ferris (CCLA) and Michele Newberry (FCLA).
Options put forth for selecting chairs were: 1) Use co-chair model as we have for the AISC; 2) appoint a community college representative as one chair and a university representative as the other; 3) ask the State Library representatives to serve as chairs of both task forces. Discussion of options followed. Decision was made to use the co-chair model and let SUS and CCS decide on their co-chairs. The liaisons will talk with constituents on their task forces and decide on a co-chair by the time the committees meets on June 5. Colleen, Martha, Sherry and Kristin will report back to Brenda on the selections.
Richard Madaus and Diann Davis reported on activities at CCLA. Jim Corey and Michele Newberry reported on activities at FCLA.
Discussion followed regarding borrower status needs among institutions and adjustments continue to be made to those charts. FCLA and CCLA have agreed to disagree. There will be broad categories, but even institution by institution, the exact meaning of a two-digit code might vary from one institution to another in order to accommodate all of the variations.
Lengthly discussion regarding CIRC address types and codes followed. Both FCLA and CCLA will come up with a recommendation on address types. It was agreed that consensus will be necessary in order to meet reciprocal borrowing and union catalog requirements.
The following AISC members will be attending the Task Force meetings on June 5-6: Michelle Newberry, 3 FCLA staff, Sheila Hiss, Julia Woods, Martha Hruska, Sherry Carillio, Kathy Hoeth, Ann Armbrister, Richard Madaus, Diann Davis, Colleen Thorburn, and Kristin Kubly.
After lengthy discussion, the AISC developed the following charge for the OPAC and Indexing Functional Task Forces:
OPAC Functional Task Force Charge
The OPAC Functional Task Force is to make recommendations to the AISC on the design of the OPAC union interface that will provide library users with consistent and effective access to the library union catalogs.
Indexing Functional Task Force Charge
The Indexing Functional Task Force is to make recommendations to the AISC on the indexing structure of the system as used by the public interfaces (the WebOPAC and public telnet interface, if deployed). It should recommend the minimum indexing requirements for keyword, browse headings, call number, and standard number indexes; define the content of those index types; identify search filters/limiters; and allow for local (i.e., institutional) and system (i.e., CCLA and FCLA) extensions not included in the core set. The Task Force charge may evolve as we learn more about Aleph.
Further instructions to both task forces:
The Task Force will begin its work by participating in a joint information workshop on June 5 and 6, 2002, and will then hold the first meeting of the group. The Task Force members will select a Chair who will work closely with the AISC Liaisons on Task Force activities, operations and the recommendations to the AISC. The AISC Liaisons are non-voting members of the Task Force charged with facilitating communication between the task force and the AISC. The Task Force charge may evolve as we learn more about Aleph.
Hoeth will send out the charges for final comment.
Agenda for the meeting was approved.
The AISC will meet by conference call on June 7 at 1:00 p.m. to recap the June 5-6 task force meetings and to discuss next directions. Ferris will set up the conference call.
Note: a more detailed transcript is available if needed.