Call to Order: The Aleph Implementation Steering Committee conference call of Tuesday, October 22, convened at 3:00 p.m. Presiding co-chair was Julia Woods (Broward CC). Members of the committee present included Barry Baker (UCF), Sherry Carrillo (FIU), (Jim Corey (FCLA), Kathy Hoeth (FGCU), Martha Hruska (UF), John Hein (UNF), Brian Kelley (PBCC), Kristin Kubly (FCCJ), Richard Madaus (CCLA), Debra Sears (State Library), and Colleen Thorburn (TCC). Denise English (LSCC) was unable to participate. Guests were Ann Armbrister (CCLA), Denise Bennett (UF), Lisa Close (CCLA), Brenda Ferris (CCLA), Lydia Motyka (FCLA), Linda McCarthy (CCLA), Mary Ann O’Daniel (FCLA), Mike Ryan (CCLA), Thom Saudargas (CCLA).

Approval of Minutes
Commenting on the October 2 minutes, Thorburn reported that the minutes be changed to reflect that the lack of participation by community college liaisons was due to health problems and a death in the family. Colleen would now go back to a non-voting role on the taskforce. Hruska reported that Colleen Thorburn was on the Indexing Task Force and contributed to the process. Minutes from the October 2, 2002, teleconference call were approved with minor corrections.

Report from Indexing Task Force (Denise Bennett)
Woods thanked the Indexing Task Force for the time and effort that was put into the report.

Bennett gave an overview of the report and stated that the assumptions they worked under was for the development of the Giant Union Catalog (GUC). She commented that the Giant Union Catalog will not be a catalog in its own right, but will be an index of indexes or pass-throughs. Indexing will be a subset of what is offered at the lower level. Some of the implications are that both the SUL and CC union catalog can have additional indexing. She emphasized that indexing cannot be changed without all of the parties agreeing to the change, otherwise we will be violating the spirit of GUC in making the indexing work the same way on both sides. The Indexing Task Force will entertain suggestions, but it is very important that both sides agree on joint indexing. There will be localized indexing that will need to be done at the SUL and CC union catalog level. All local tags and specific or additional indexes will be at the lower level. The task force identified some of the specific elements that should be considered for the lower level. They also identified several elements that the OPAC Task Force, or another group, will need to decide on, such as what display labels should be used in the public catalog. Also to be considered is which tags should be hot linked in the catalog. The Indexing Task Force suggested that AISC recommend who should do this later work, and noted that the work can wait because we are a long way from putting the public catalog views together.

After a brief discussion, the AISC accepted the report of the Indexing Task Force. Thorburn commented that the task force had identified everything and will continue to work out exactly where everything goes as they see how the new system works.

Next Steps
The report has been shared with the OPAC Task Force chairs, but it has not been discussed with the full group. A suggestion was made that the report be posted with the Technical Services Planning Committee (TSPC) for comments to be sent to the SUL Director’s Group. This will allow frontline catalogers to give opinions. CCLA will be sharing the information with their LMS standing committee.

FCLA and CCLA will take the report and run the elements and see where the issues come up. FCLA will be using the indexing recommendation for the UF full load and then for the UNF full load testing. CCLA will also be building their subset indexes off of this same table as well as for testing.

The task force would like for the AISC to read the narrative of the report to make sure that they understand it and that everyone is in agreement with it. If there are any specialty catalogers at institutions, the AISC would like to have them look at these catalog elements and would like their input in the next 2 weeks. Long-term the task force has brought the recommendations and number 2 elements forward for other groups to decide and the AISC will determine who should be working on them.

The Indexing Task Force will continue to work on unfinished business and will bring additional recommendations to the AISC for consideration. Once this unfinished business is concluded, the group will only meet as needed. The group will be brought back together if there is a problem with the loads.

CCLA/FCLA Liaison Reports
Mike Ryan reported on the work and activities of CCLA. Lisa Close reported that MetaLib and SFX training is being held at CCLA. Lydia M. reported on the work and activities of FCLA.

Next Meeting
Conference Call on November 5, at 3:00 p.m. The OPAC Task Force report, due on November 1, will be discussed. Also the Indexing Task Force will have data ready.

Adjournment
The meeting adjourned at 4:00 p.m.