After the initial Aleph Kickoff meeting, the second Aleph implementation meeting is the Data Conversion Meeting, where the details of the specifications for the conversion of your data from NOTIS to Aleph will take place. This is a working meeting, requiring a substantial amount of preparation. The expected outcome of the meeting is a final draft of your institutions data conversion specifications.

P2Ls Data Conversion Meeting Schedule:
       FAMU: July 28 - 29, 2004
       FSU: July 29 - 30, 2004
       FGCU: Aug. 11, 2004
       USF: Aug. 12 - 13, 2004

Agendas:
       FAMU Agenda
       FSU Agenda
       FGCU Agenda
       USF Agenda

Presentations:
       NOTIS to Aleph Data Conversion: Introduction
       NOTIS to Aleph Data Conversion: Bibliographic Data
       NOTIS to Aleph Data Conversion: "Circulation" Data
       Acquisitions Conversion Mapping

Attendees:
       P2Ls Teams and Project Coordinators, and the FCLA Conversion Team

FCLA Data Conversion team:
       Donna Alsbury, Acquisitions and Serials data, (352) 392-9020 x347
       Daniel Cromwell, PC clients and client permissions, (352) 392-9020 x267
       Jennifer Kuntz, Circulation data, (352) 392-9020 x362
       Lydia Motyka, Bibliographic data and data loads, (352) 392-9020 x328

P2Ls Teams:
       Teams: Implementation, Data Review, Training and Workflow

In preparation for the meetings, please provide FCLA with a list of your Aleph Team members and team leaders. A primary contact from each institution in each functional area (Acquisitions, Serials, Circulation, Bibliographic data/cataloging) would be helpful, so that discussions/conversion decisions can be channelled through that individual. In addition, please designate a PC Client liaison, and a Client Permissions liaison, who will be in charge of installing and distributing Aleph PC clients and setting permissions.

Aleph Configuration Worksheets and Spreadsheets:

Each institution will be provided with various documents to complete and submit to FCLA two weeks prior to the Data Conversion Meeting. We expect that there will be substantial communication between the P2Ls Team leaders and the FCLA conversion team prior to the Data Conversion Meeting, and that the Data Conversion Meeting.

       Data Migration
       Guide to Completing the NOTIS - ALEPH Location Conversion Spreadsheet
       Course Reserve Conversion Spreadsheet: Instructions
       Course Records in ALEPH

   Acquisitions/Serials:
       Budget Records
       Budget Summary
       Order Records
       Subscription Records
       Vendor Records

Additional materials and information will be posted to this page as preparation for the Data Conversion Meetings progresses.

Subset 1 Load and Data Review:

After your Data Conversion meeting, your first Subset of test data will be loaded for your review, and FCLA staff will visit your institution to provide training in data review.

       Tentative schedule of Aleph Data Loads