After the initial Aleph Kickoff meeting, the second Aleph implementation meeting is the Data Conversion Meeting, where the details of the specifications for the conversion of your data from NOTIS to Aleph will take place. This is a working meeting, requiring a substantial amount of preparation. The expected outcome of the meeting is a final draft of your institutions data conversion specifications.

P3Ls Data Conversion Meeting Schedule:
       FIU: June 13 - 14, 2005
       FAU: July 27 - 28, 2005
       UCF: Aug. 15 - 16, 2005
       NCF: Aug. 17, 2005

Agendas:
   FIU Agenda
   FAU Agenda
   UCF Agenda
   NCF Agenda

Presentations:
   NOTIS to Aleph Data Conversion: Introduction
   NOTIS to Aleph Data Conversion: Bibliographic Data
   NOTIS to Aleph Data Conversion: "Circulation" Data
   Acquisitions Conversion Mapping
   Acquisitions Conversion Mapping - UCF

Attendees:
       P3Ls Teams and Project Coordinators, and the FCLA Conversion Team

FCLA Data Conversion team:
       Donna Alsbury, Acquisitions and Serials data, (352) 392-9020 x347
       Daniel Cromwell, PC clients and client permissions, (352) 392-9020 x267
       Jennifer Kuntz, Circulation data, (352) 392-9020 x362
       Lydia Motyka, Bibliographic data and data loads, (352) 392-9020 x328

P3Ls Teams:
       Teams: Implementation, Data Review, Training and Workflow

In preparation for the meetings, please provide FCLA with a list of your Aleph Team members and team leaders. A primary contact from each institution in each functional area (Acquisitions, Serials, Circulation, Bibliographic data/cataloging) would be helpful, so that discussions/conversion decisions can be channelled through that individual. In addition, please designate a PC Client liaison, and a Client Permissions liaison, who will be in charge of installing and distributing Aleph PC clients and setting permissions.

Aleph Configuration Worksheets and Spreadsheets:

Each institution has been provided with various documents to complete and submit to FCLA approximately two weeks prior to the Data Conversion Meeting. We expect that there will be substantial communication between the P3Ls Team leaders and the FCLA conversion team prior to the Data Conversion Meeting.

   FIU Preparation for Data Conversion Meeting Checklist
   FAU Preparation for Data Conversion Meeting Checklist
   UCF Preparation for Data Conversion Meeting Checklist
   NCF Preparation for Data Conversion Meeting Checklist

   Data Migration
   Guide to Completing the NOTIS - ALEPH Location Conversion Spreadsheet
   Course Reserve Conversion Spreadsheet: Instructions
   Course Records in ALEPH

   Acquisitions/Serials: **UCF's Acq/Serials Spreadsheets can be found on the Data Migration Page**
       Budget Records
       Budget Summary
       Order Records
       Subscription Records
       Vendor Records

Additional materials and information will be posted to this page as preparation for the Data Conversion Meetings progresses.

Subset 1 Load and Data Review:

After your Data Conversion meeting, your first Subset of test data will be loaded for your review, and FCLA staff will visit your institution to provide training in data review.