The budgets are in the form normally used in the SUS to request new programs, i.e., only new money is shown, and it is shown in the year it is first requested. After that, the money is assumed to be part of the base excluding OCO. Since OCO is not assumed to be part of the base, it is requested each year.
Salaries: Current FCLA staff are allocated to supporting the NOTIS Library Management System which is publicly known as LUIS. To support new programs that substantially expand services to the SUS, FCLA will need additional technical and librarian po sitions. FCLA has had no staff increase since 1988/89, even though system usage and database size have more than doubled in the interim. The details of the staffing needs are described under each project's budget narrative.
OPS: FCLA's current OPS budget will not cover the increased need for temporary, part-time assistance associated with expanded programs. Such funds would also be used for hiring both outside experts to train FCLA staff in new applications software an d consulting services as warranted by the innovative nature of these new projects.
Expense: Expense funds are used for ongoing costs for such items as rent for additional office space for new staff, fees to outside suppliers of goods and services, and equipment maintenance. Details are described under each project.
EDP: This category covers all of the data processing services subcontracted to NERDC. It includes several major items, some of which are difficult to quantify given the lack of precedence for such activity either in the SUS or at other universities. The major items are
Disk storage: Citation files and their associated indexes and the ASCII text and bit-mapped image files for the electronic journals will require significant online storage.
Online searching: Querying the databases, displaying data and requesting data to be downloaded and printed will generate computer use charges.
Development: Each new function has to be programmed and tested. The computer costs to do the programming and testing are placed here.
Batch updates: Large data files require ongoing offline processing for adding new data, recreating/updating indexes, creating back-ups and generating reports and other offline products.
OCO: This category of non-recurring funds contains the budget for the purchase of computer equipment. Most of the OCO requested in this plan is for the development of library LANs which will provide a new technology for telecommunications, the conne ction of those LANs to a statewide network, and the workstations that will be attached to those LANs. These workstations will vary in capabilities, but minimally will be able to handle the downloading and printing of citations and will have client softwa re that can connect to many database servers.
This project will expand upon the service begun in 1991-92 with the implementation of some new search and display functions. Three new positions, two programmers and one librarian, are defined for this project. This is a critical need because the exi sting citation databases are being supported at the expense of the library management system (LMS) functions of cataloging, circulation, acquisitions, serials control, and the online catalog. The new positions will enable existing personnel to return to deferred LMS projects that will improve: user access to library materials, staff productivity, and the development of management data from the system. The programmers will be assigned to the development of software functions that enhance the searching an d use of the LUIS databases by faculty, staff and students. The librarian position will be defined as a specialist in documentation development, particularly in an online format, to support all of the FCLA services.
The EDP costs for disk storage and online searching are directly correlated to the new search functions that will be supported. The new features will require some additional data fields, which will increase disk storage and add to the CPU time to perf orm searches. The development costs are for CPU resources for the three new positions. The OCO covers workstations, printer, and furnishings for the new position.
FCLA purchased approximately 1,300 limited function display devices (i.e., terminals) for access to LUIS by library users and staff. The bulk of these terminals were purchased in the first three years of FCLA operation, 1985-1987. Often referred to a s "dumb" terminals, these devices cannot be used to capture data downloaded from the mainframe (e.g., citation data to be used in a bibliography) or to display anything beyond ASCII data (e.g., bit-mapped images from journal articles). The age of these d evices, 6-8 years, warrants investment in equipment to replace them which will, at the same time, improve their functionality.
The costs to upgrade from the older to the newer technology are primarily staff, expense and OCO. All of the three new technical positions requested for this project are devoted to the installation of the new equipment. One will be responsible for li aison and coordination of the LAN installations between NERDC and the library and campus telecommunications and physical plant personnel. The other will develop the client software that will enable the PCs to interact with the LUIS server and others supp orting new information resources. The client software in the library PCs will be fairly complex. The third position will establish a new supervisory position which will be needed for the increase in technical staff. The supervisor will also be responsi ble for the design of the PC client software.
Conversion of equipment from simple, single-function, terminals to complex, multi-function workstations will result in an increased need for library staff proficient in the maintenance and support of the hardware and software components of such worksta tions. The individual library plans and budgets will reflect this need.
The Expense monies would be used to install new wiring and data circuits and to buy LAN software for the workstations and printers. Changes to the telecommunications network will be required to support the new PCs. The old and new networks are shown in schematic diagrams in Appendix B. Once the new PCs are in place, Expense funds will be needed for maintenance of the hardware. The OCO funds will be used for equipment in the libraries, namely the PCs and printers (both PC-attached and centralized hi gh-resolution laser printers) as well as necessary hardware to connect the library to the statewide network (e.g., routers and bridges). If possible, PECO funds will be sought for the wiring installation since this activity is an upgrade to the library b uilding.
The new PCs will be able to request printed copies of electronic journals (when that capability is developed). One of the requirements of the PC hardware and software used to support journal article printing from the electronic article repository is t he support of university debit cards or vendacards that allow users to charge the printing costs (equivalent to the copying charges now levied for photocopies) against their card balances. The libraries cannot afford to subsidize these printing costs (e. g., paper, ribbons, toner, etc.) and cost-recovery methods should minimize personnel resources.
The OCO budget for the PCs includes funds for intelligent LAN hubs in all the larger library buildings. An intelligent hub is simply a device that can monitor the LAN, perform diagnostics and automatically isolate failed cables and PCs so the other PC s on the LAN can continue to operate normally. The intelligent hubs add $325,000 one-time cost to the library LANs over the cost of the installing "dumb" hubs. The intelligent hubs have been put into the budget because they will save hours of library st aff time in troubleshooting the LAN when problems appear. The intelligent hubs will also keep the network more stable. Given the heavy use that students will make of the network, we think that intelligent hubs are worth the extra cost.
A new strategy for inventory control of equipment needs to be developed. Since 1985, FCLA OCO funds have been expended centrally by FCLA for SUS library equipment, with the equipment being retained on FCLA's inventory at UF. This policy has resulted in incredible logistical problems in tracking the location and existence of FCLA-purchased equipment. Over 3,000 pieces of equipment are spread out over 50 library locations in 20 cities. This plan proposes that the OCO and Expense maintenance funds be dispersed to each library via journal transfers accompanied by clear language on the purposes of the funds and technical requirements for the equipment to be purchased. The libraries would buy the equipment and retain it on their inventories. This chang e in practice is particularly important given the fact that one workstation can contain three separate pieces to be tracked (monitor, CPU, and attached printer) that are interchangeable and subject to being moved as needed. Over time, FCLA proposes trans ferring much of the existing older equipment to the individual libraries as well.
Having the equipment that is located in the libraries belong to the libraries is also consistent with the client/server architecture. The PCs are the clients that request information from database servers. The dumb terminals are locked into LUIS and can only search LUIS databases or request LUIS for a transfer to another computer. The new PC clients will have the flexibility to connect directly to and search other database servers in addition to LUIS. These PCs will also be able to search CD-ROM da tabases in their own library, another SUS library, other U.S. libraries, government database machines, and many others. Since these clients will not be limited to FCLA databases, they do not belong on the FCLA inventory. The clients will serve a wide va riety of library needs, thus they should belong to the library. On the other hand, the equipment (routers, bridges and CSU/DSUs) that control the dedicated portion of the network and provide the link to FIRN should remain as FCLA property. This will pro vide continuity of the old and new networks during the transition to the new client/service architecture.
This is a major new project that will involve considerable new software development. The recommendation is being made that it not begin until the year after the previous two projects described above have begun. The previous two projects are in effect prerequisites to journal article delivery in that they build a foundation of staff and PCs on which to base article delivery. For this reason, costs do not begin until Year 2.
This project requires five new positions over two years. The innovative nature of this project necessitates two new programmer lines in year 2 for the development that will be required to support the centralized storage of electronic data with distrib uted access and dissemination of the magnitude being anticipated. In addition, two PC/LAN specialists will be needed to help the library staff in installing, configuring, and using the new generation of hardware. In year 3, one librarian will be needed to provide user support and training to the libraries on the new journal article delivery service.
An increase in OPS is budgeted for year 2 to cover temporary/part-time staff to assist with the equipment acquisition and to cover onsite staff training and consulting in new software as needed. The delivery of electronic journal articles will be in t he form of printed copies for an indefinite period of time. This will require the libraries to staff print distribution centers. Staffing requests for these centers will be made in individual library budgets.
The Expense funds in Years 2 and 3 are for the annual vendor license fees for the full-text data files. For IAC, these fees cover the cost of acquiring the data, the unlimited online access to the data for all SUS faculty, staff and students, and unl imited printing of articles. Prices are not available from other potential sources at this time. However, we have had several discussions with UMI and prospects are good for either building an interface between LUIS and the UMI journal article server, w hich is a CD-ROM jukebox, or persuading UMI to provide articles on tape so we can load them into local optical storage. The budget is based on written price quotes from IAC. The journals included in the IAC price quote are attached as Appendices C.1 and C.2. When this project is funded, we will seek bids to determine the best vendor to supply articles.
The EDP budget for this project is devoted to the storage, loading, indexing and accessing of this data. The development budget is higher than that for the journal citation databases because this project requires all new software and cannot build on e xisting software.
This project will require OCO for additional PCs and printers beyond those described as needed for public terminals to support the download function. Since articles will contain bit-mapped images in whole or in part, the computer system will transmit these images to the library. At least some PCs and printers must be available at key service points in the library to receive, display and print high resolution images as well as the text. If image technology PC components drop quickly in price, all of the new PCs may be able to display images although the resolution will be less sharp on the less expensive general purpose PCs. At a minimum, the PCs needed for download and those needed for receiving journal articles can be combined into an integrated n etwork at less cost than doing the projects separately. The University of California has summarized the workstation and printer needs and possible solutions in the papers attached as Appendixes D.1. and D.2.
This project will expand upon the services begin in the fall of 1991 with the load of the ERIC database followed by EAI, BI, ASTI and BAI. The Expense costs are for the annual vendor license fees for the data. The EDP costs are for the disk storage, loading, indexing and searching of two to three new databases. No OCO funds are needed.
This project requires no new positions and no OCO funds. Expense costs are for the annual data license fees. EDP costs are for the data storage, loading, indexing and searching of the databases.
There are several commercial organizations that provide access to journal article citations with the added service of providing copies of the article for a fee. The fee usually includes a service charge and the publisher's copyright fee. This proposa l assumes that the users will pay the article fees either through individual or academic department accounts. We are not seeking funds to cover these costs. To the extent that students and faculty have to pay for articles that were once held in the libr ary, this represents a cost transfer from an institution-funded to a user-funded article delivery service.
No new FCLA positions or OPS and OCO funds are needed for this project. The Expense funds are to pay for the vendor port charges to connect SUS users to the vendors' computers. These charges provide for unlimited searching of the citation databases. The EDP funds are needed to cover incremental NERDC costs for using the Internet for this purpose and for FCLA development costs to modify the LUIS software to support the link.
These three spreadsheets give the total increase to FCLA's base budget for each of the Years 1 through 5 of the plan, first by project and then by budget category for all six projects, and finally by budget category for the top three priority
projects.
Budget Spreadsheets