Jim Corey began by making a few announcements about the search for a new LMS and the RFP process. The goal is to have an RFP ready for vendors in early July after we are certain that the legislature has appropriated the necessary money. On Apr. 4-5 there will be a special meeting in Orlando with panel speakers from five different institutions that have recently been through the RFP and vendor selection process. The first day is being set aside for panel speakers and questions. The second day will be a discussion by invited SUS staff to incorporate the information gathered into the draft RFP being prepared.

CATALYST GLOBAL CHANGES

Hands on experience for all the represented libraries was provided in using Catalyst for global changes. This included refining searches to identify subject subdivisions that needed changing, using "not" to reduce the size of retrieval file, filling in information in the global change box, and avoiding common errors and testing thoroughly before file is processed. Also covered was other information in using Version 1.7 that is listed below.

Version 1.7 of Catalyst:

-Lifted existing global change limit to 10,000

-Allows overlay of record by simply pasting over it

-Use of "scrap documents" to insert frequently used phrases

-Global allows change of any variable field; it doesn't have to be indexed although the record needs retrieval through some indexed variable

MIGRATION ISSUES

List of 12 migration issues was identified. Priority ranking was given to items, which would not require programming development that would need to be sent for approval at a joint meeting.

1. Changing second indicator of 0 & 1 to blank on appropriate fields in authorities and bibliographic records.
   Changing first indicator 2 to 1 for personal names on authorities and bibliographic records.

Note: 1 & 2 fall under the category of "data maintenance" because the MARC21 standards have changed, therefore, these would be done automatically without any need to rank them.

2. Retrospective autoclaim

Note: This item was identified as a priority during the Joint Meeting in Oct.

3. Report of duplicate authorities
4. Report of early authorities from BNA/MARCIVE
5. Report on lower case (d) records (deleted records)
6. HSL & HSM listings
7. Report of authority records without 010's (locally created authorities)
8. Report of subject headings in bibliographic records with second indicator of 4
9. Identification of NOIS records and deletion of the extra spaces around subfield codes

Running of error code 9 lists was originally on the list, but it was decided that since this is an existing report each institution could ask to have it run whenever they need it.

MISCELLANEOUS DECISIONS/AGREEMENTS

-We will create a list of people working with authorities throughout the SUS to keep them up dated on authority issues and developments

-The existing SUS CATlist will be open for anyone interested in catalyst or cataloging issues to subscribe

-Once the MeSH headings have been loaded we will need to work with reports which have previously been a problem because they come interfiled with LCSH instead of being separate

-We need to look at the current MARC format being used in NOTIS to see if there is any obsolete tagging that needs to be removed. Also include reference to earlier work on this subject at http://www.fcla.edu/FCLAinfo/jtsub/formint/final.html. This was work done by the Format Integration Task Force in 1998. The full information on this Task Force is at: http://www.fcla.edu/FCLAinfo/jtsub/jtsubpg.html

REVIEW OF SUNY RFP

The sections of the SUNY RFP pertaining to authorities and cataloging were reviewed. Suggestions already submitted were discussed and other suggestions incorporated into the document. A revision will be sent to the list of people working with authorities in the SUS.

Recorder: Cecilia Botero, Co-Chair
Convener: Nancy Lynne Williams, Co-Chair